- The Staff Common Room (formerly known as the Senior Common Room) exists to provide a meeting-place for all staff
members of the University together with holders such approved posts as are
listed in Section 2 of the Constitution and to promote such social
activities as shall from time to time be deemed desirable.
There are four categories of membership:
Emeritus and Associate Members shall not have voting rights, and at no time
shall non-voting members exceed 15% of the total membership. The following
persons and categories of persons shall be entitled to membership, and shall
be admitted to membership two days after receipt of an application for
- and Honorary
- Staff members of the University as defined by Statute (Section 2),
- Part-time staff of the University holding permanent appointments or re-engaged following retirement from permanent appointments
- Persons to whom the Staff Common Room may offer Honorary Membership.
- Ordinary Membership
Those persons whose appointment in the University
is presumed to be permanent (including those whose employment is subject to
a probationary period) shall be entitled to Ordinary Membership.
- Associate membership
- (a) Those persons who are Fellows of the University, and such other persons
as shall from time to time be determined by the Committee, shall be entitled
to Associate Membership.
- (b) Associate Members shall have the same rights as Ordinary Members except
- (i) they may not vote at General Meetings of the Staff Common Room
- (ii) they may not obtain any service, including drinks at the bar, on credit.
- (c) Those persons of appropriate professional status employed on the Keele University
Science Park site shall be entitled to apply for Science Park Associate
Membership, at a membership fee to be determined from time to time, but not less than that for Ordinary Members. The Committee shall have the sole and final right to accept or refuse applications, without giving reasons.
- (d) Science Park members shall have the same rights as Ordinary Members
- (i) they may not vote at General Meetings of the
Staff Common Room
- (ii) they may not obtain any service, including
drinks at the bar, on credit.
- Emeritus Membership
- (a) Former Ordinary Members of the Staff Common Room who have retired on
pension from the service of the University shall be entitled to Emeritus
- (b) Emeritus Members shall have the same rights as Ordinary Members
- (i) they may not vote at General Meetings of the Staff Common Room
- (ii) they may not obtain any service, including drinks at the bar, on
- Honorary Membership
The privilege of Honorary Membership may be
conferred on an individual by the resolution of a General Meeting of the
Staff Common Room. Honorary Membership is offered to all members of
- Awards of Associate Membership
Any person not included in Rule 2(a) to
(c) who in the opinion of the Committee should be admitted to membership of
the Staff Common Room, may be offered Associate Membership by the
Committee, providing that his case is submitted to the next General Meeting
for consideration of what category of membership, if any, should be offered.
Temporary Associate Membership may be awarded to visitors to the Common Room for periods of less than one academic semester, at such fee as may be agreed by the Committee, either as a group or individuals. Such temporary members shall have no rights other than use of the rooms and services of the Common Room.
Each member shall have the right to introduce up to four guests on any one occasion.
- Private Functions
At its discretion the Committee may allow the use of room(s) for private functions by individual members and by orqanisations of suitable academic standing. A charge may be made for the use and cleaning of the rooms.
Intoxicating liquor may be sold by the Staff Common Room to persons attending such functions for consumption on the precises up to a maximum of twelve functions a year. The Committee may authorise the holder of a Licence for the sale of alcohol to apply for an Occasional Licence for private functions.
- The Annual Subscription
The Annual Subscription shall be determined from time to time by a General Meeting. It shall be payable in advance to the Treasurer. The current subscription is ten pounds p.a. for Ordinary Members and five pounds p.a. for Associate Members and Emeritus Members, payable at 1st October each year. There shall be no entrance fee.
- (a) The Principal Officers of the Staff Common
Room, (the Honorary President, Deputy President, Chairman, Secretary, Wine
Steward, and Treasurer) shall be appointed at the Annual General Meeting.
Additional Officers including Assistant Secretaries, Assistant Treasurers
and Finance Officers may also be appointed at a General Meeting.
- President: The Honorary President, when present,
shall take the chair at all meetings of the Staff Common Room.
- Deputy President: The Deputy President shall be
President -elect, and shall take the chair of Common Room meetings in the
absence of the President.
- Chairman: The Chairman shall take the chair at
all meetings of the Staff Common Room Committee, and may deputise for the
President. He/she shall be responsible for the day to day running of the
Committee, and exercise general executive authority .
- The Secretary
will convene all meetings of the Common Room and of the Committee; he/she
shall prepare Agenda and record Minutes. He/she shall be responsible for
arranging the social activities, ensuring the provision of newspapers and
periodicals and keeping the roll of members. He/she shall be aided by such
Assistant Secretaries as are elected at the General Meeting to take
responsibility for areas of the Common Room's activities.
- Wine Steward.
The Wine Steward shall be
responsible for the operation of the Bar, the provision of bars at social
events and for the laying down of wines.
- Treasurer The Treasurer shall
collect the Annual Subscriptions and such other amounts as may be due from
the members; he/she shall pay the Common Room's creditors. He/she shall
Accounts, duly audited and the Estimates for future expenditure to the
Annual General Meeting, He/she shall be assisted by the Assistant Treasurer
and/or the Finance Officer.
Members shall be elected at the Annual General Meeting so that the total
Committee Membership, including Officers, shall be at least ten.
- Annual General Meeting
The Annual General Meeting shall be held in
the Summer. The Officers and Committee shall be elected at this meeting and
shall take office on 1st September following. The Treasurer shall present an audited Statement of the Accounts. These accounts for the previous Financial Year ending 31st July shall first be presented to the next available committee meeting for recommendation to the next AGM. In the interim they will posted on the SCR web site and comments requested.
- General Meetings
Other General Meetings, including meetings for
by-elections, shall be called at the discretion of the Committee.
- Special General Meetings
A special General Meeting shall be convened by the Committee within 14 days of the receipt
of a request signed by not fewer than 20 Ordinary Members.
- Notice of Meetings
Notice of meetings and printed agenda shall be sent to all members entitled
to attend and vote no later than two weeks before the date of the meeting,
other than as provided in the case of Special General Meetings (Paragraph
15, above). A General Meeting which has been properly called and advertised
shall be empowered to conduct such business as it deems essential.
- Constitutional amendments
The Constitution may be altered by a proposal, duly seconded, and carried by a simple
majority vote at a General Meeting of the Common Room. Such a proposal shall be notified
to the Secretary ten clear days before the date of that meeting,
Voting shall be by show of hands. In cases of contested efections, the vote
shall be taken in the absence of the nominees, A postal vote of the entire Ordinary
membership to confirm or reverse a decision taken by a General Meeting will be taken only if
requested by 50 Ordinary members of the Staff Common Room within seven days during
term of the publication of the Minutes of that General Meeting. No postal vote shall be taken
to reverse an election at a General Meeting.
The Rooms of the Staff Common Room shall be open daily from 9.00 am to midnight.
- Licensing hours
Monday to Saturday 11,30 am to 2.30 pm and 5.30 pm to 11.00 pm
Sundays, Christmas Day and Good Friday 12 noon to 2.00 pm and 7.00 pm to 10.30
- Liquor Committee
There shall be a Liquor Committee which shall consist of the Principal
Officers of the Staff Common Room (other than the President and Deputy